Annual Compliance Requirements for Private Limited Companies in India

Every Private Limited Company in India must complete certain annual compliance tasks to stay legally active and avoid penalties. These include filing ROC returns, holding an Annual General Meeting (AGM), filing income tax returns, maintaining statutory registers, and complying with GST (if applicable).

1. ROC Filings

Private Limited Companies must submit specific forms to the Registrar of Companies (ROC) annually:

• AOC-4: Filing of audited financial statements.

• MGT-7: Annual return containing details of directors, shareholders, and company structure.
  

Failure to file these on time can result in penalties and fines.

2. Annual General Meeting (AGM)

• An AGM must be conducted once a year, within six months from the end of the financial year.

• Important decisions, approvals of financial statements, and resolutions are passed during this meeting.
  

3. Income Tax Return Filing

• File the company’s Income Tax Return (ITR) before the due date, even if there is no profit or turnover.

• Timely filing ensures compliance with the Income Tax Act and avoids penalties and interest.
  

4. Maintaining Statutory Registers

Companies are required to maintain updated statutory registers, including:

• Register of members

• Register of directors

• Share allotment and transfer register

• Charges register
  

These records are crucial for audits, inspections, and corporate governance.

5. GST Returns (if registered)

If your company is GST-registered:

• File monthly/quarterly returns (GSTR-1, GSTR-3B)

• File the annual GST return (GSTR-9)
  

This ensures your company remains compliant and can claim Input Tax Credit (ITC).

6. Auditor’s Appointment

• Re-appoint or continue the statutory auditor as per Companies Act requirements.

• Ensure audit reports and certifications are submitted to the ROC on time.
  

Why Compliance Is Important

Non-compliance can lead to:

• Penalties: ₹100 per day per form

• Director disqualification

• Legal notices and fines
  

Staying compliant not only avoids fines but also boosts credibility with banks, investors, and government bodies.

📌 Pro Tip: Create a compliance calendar to track deadlines and avoid last-minute penalties.

💼 Need Compliance Management?

At SS Auditor our experts handle:

• ROC filings (AOC-4, MGT-7)

• Income tax return filing

• GST return management

• AGM documentation and reporting
  

We ensure your Private Limited Company remains 100% compliant all year round, giving you peace of mind to focus on growth.