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Company Name Change

Know About Company Name Change

There are many reasons to change a company name, and some of them are rebranding, business model
change, change of promoters etc. To change a company name, you need approval from shareholders along
with approval from the ministry of corporate affairs (MCA) ( There is no impact of
the name change on the legal entity or the existence of a company. Therefore, In this case, a change in the
name of the company does not affect the assets & liabilities of a company, but you need to take approval for the name change from the ministry of corporate affairs. If the application is accepted, a new certificate of
incorporation will be issued by the MCA to the company. After getting the certificate, it is mandatory to make changes in the MOA & AOA of the company too.

Documents Required To Change In Name Of The Company

 Apply for checking the name availability
 Form INC-1
 Applying to registrar
 Special resolution with ROC
 MGT-14 – Documents include notice of extraordinary general meeting (EGM), explanatory
statement to EGM, certified copy of the special resolution, Altered Memorandum of association
(MOA), Altered Articles of association (AOA).
 Taking approval from the central government
 INC-24 with ROC
 Copy of extra-ordinary general meeting (EGM)

Company Name Change

Procedure For Company Name Change

Passing a board resolution – The first step in the process of the name change of a private limited
company ( is passing a
board resolution when all partners mutually agreed and arrived at a decision to pass a board
resolution in the board meeting. In this meeting, the board of directors discuss about changing the
name of the company and approve the change in name after checking the availability with MCA.
They authorize the director or the company secretary of the company to check the name availability.

Passing special resolution – In the third step, after the name approval by MCA, an extraordinary
general meeting (EGM) is to be held and a special resolution is passed in the extra ordinary general
meeting (EGM) for changing the company name as well as change in Memorandum of association
(MOA) and articles of association (AOA).

Applying to registrar – In the fourth step, a special resolution will be filed with ROC within 30 days
of passing the resolution. In addition to it, Form MGT-14 will also be filed with the following
documents given below –

After filing MGT-14, the company needs to file INC-24 with the registrar of companies (ROC) to take
approval from the central government for name change by paying a prescribed fee. SRN of INC-1
also needs to be mentioned in INC-24. In addition to INC-24, the company needs to submit a copy of
the minutes of the extraordinary general meeting too. You have to fill in the following details in INC24 –

1 Certified copy of the special resolution
2 EGM notice
3 EGM explanatory statement
4 Altered MOA
5 Altered AOA
1 Reason for changing the name of the company
2 Details about the members who attended the EGM.
3 Number of members voting in favor or against the passed resolution
4 Percentage of shareholders

Certificate of incorporation – In the last step, ROC will verify all the company’s documents, and if
found satisfactory, they will issue a new certificate of incorporation to the company.

After getting the incorporation certificate from ROC, the name should be incorporated in all copies of

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